Mother typing on laptop while daughter colors nearby.

Being Prepared

Many parents find it helpful to write a letter to their IEP team prior to the meeting. This is an opportunity for your school team to learn about your hopes for and concerns about your child. It also helps the team prepare to address your needs before the meeting.

We have developed an outline of a letter below should you choose to write one to your child’s IEP team. Thinking about your questions and your child’s needs ahead of time and communicating that to the school team will help set the stage for a positive outcome.

Outline for a Parent/Caregiver Letter for your Individualized Education Plan (IEP) Meeting

Date:

Parent Report: (Child’s Name)

Date of Meeting:

Submitted by:

Introduction
Always start your letter positively (talk about accomplishments)

  • E.g. “We have seen tremendous growth in our son this year. In addition to his improved grades, we have witnessed new development in the areas of language, reading speed, and self-esteem.”

  • Give specific examples

School-based contributions to his improvement
Highlight teacher and support staff methods.

  • E.g. “Mrs. Clarke’s teaching style has been a true gift to our son. The structure, predictability, and consistency of her class have allowed our son to develop confidence, competence, and a wonderful sense of security.”

Home program or at-home activities
Describe how school work and school-based friendships carry over at home.

  • E.g. “Our son has enjoyed trips to the library and showed enthusiasm when selecting a book for home reading. His independence and confidence in completing homework assignments has improved.”

Areas of Concern
Clearly identify problems or weaknesses that you think need extra work

  • Organizing homework assignments
  • Self-advocacy skills
  • Academic support/tutoring

Recommendations
Be as specific and directive as possible.

  • Pro-active safety instruction followed by positive reinforcement
  • Social skill instruction during lunch or recess
  • Instruction on self-advocacy strategies: raising hand, requesting time-out, etc.
  • Daily priming/prepping for next day’s lessons
  • Schedules/calendars
  • Use of assistive technology in the classroom

Closing
Thank you for your time and commitment.

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